Jobs & Internships

The work of improving student success is as difficult as it is important, which is why Achieving the Dream, Inc. actively recruits colleagues who can help us accomplish and sustain positive change. Below are the positions for which Achieving the Dream is actively recruiting.

Jobs

  • Job Overview

    The Administrative Operations Specialist is responsible for providing varied, complex, and confidential administrative and project-level support to ATD’s Operations team. The Operations team is comprised of Marketing and Communications, Human Resources, Information Technology, Finance, and Operations. This position serves as a floater across all Operations team functions. This position reports to the Chief Human Resources Officer.


    Duties and Responsibilities

    Operations Team Leader Support (95%)

    • Researches and prepares materials on a variety of matters for internal or external audiences. J
    • Schedules and organizes meetings, conferences, and special events as requested.
    • Creates and maintains files, reviews drafts, and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.
    • Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem-solving. 
    • Identify and develop standard operating procedures (SOPs) for key areas within the area of operation.
    • Independently composes and edits correspondence, reports, and documents for final approval by the manager.
    • Compiles, analyzes, and summarizes data from multiple sources to create documents, reports, and presentations.
    • Maintains knowledge of ATD policies, processes, and procedures to ensure administrative efficiency.
    • Tracks and follows up regarding a variety of operation team action items or work activities as delegated.
    • Maintains ATD master calendar and stays abreast of immediate and long-term commitments and plans.
    • Identifies conflicts, flags problems for intervention and corrects course as appropriate.

    Other (5%)

    • Participates in meetings, committees, and workgroups as requested.
    • Serves as backup and supports the Executive Assistant and other administrative coordinators or teams as requested.
    • Performs other duties as assigned.


    Skills/Qualifications/Experience 

    • Associates degree or 3-4 years equivalent combination of education and experience working in an administrative capacity supporting a team and mid to senior level managers.
    • Ability to exercise initiative and good judgment and maintain effective working relationships with colleagues.
    • Ability to exercise professional judgment, confidentiality, and discretion.
    • Ability to read and interpret written material and compile data and prepare reports with attention to detail and accuracy.
    • Strong organizational skills with the ability to manage projects and meet deadlines.
    • Effective communication, including speaking, writing, and editing skills.
    • Flexible with the ability to serve as a resource to team members and staff.
    • Strong analytical, time management, and organizational skills.
    • Advanced knowledge of Microsoft Office Suite, including Microsoft Outlook, Word, Excel, and PowerPoint is required.


    Core Competencies

    • Collaboration: Acts as a team player who is responsive to others’ priorities, processes, and roles. Seeks assistance and input from colleagues to move the work forward.
    • Disciplined Execution: Models use of data to inform decision-making. Manages work processes effectively and efficiently against expectations.
    • Effective Communication: Actively listens. Develops tailored messages that respond to the different priorities and needs of the audience.
    • Learning Orientation: Embraces challenges, new ideas and different perspectives as an opportunity to learn; continually seeks out and applies new learning to activate change or improvements.
    • Systems Thinking: Defines the system and one’s role in the system. Sees relationships and the dynamic elements of the holistic system and executes work accordingly. Influences the system and maps connections to ATD’s external landscape.
    • Change Agent: Serves as an agent of change at a personal, team, and organizational level to pursue outcomes for students. Adapts as the environment changes, while managing associated risks. Motivates staff, team, organization, and partners to activate the change needed to advance defined priorities.
    • Culturally Competent: Models appreciative inquiry to gain an understanding and awareness of others’ cultural identity and practices. Creates safe and constructive forums for sharing diverse perspectives and opinions.
    • Emotional Intelligence: Demonstrates self-awareness and self-regulation and recognizes impact of personal behavior on others.


    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.


    Equal Opportunity Employer

    Achieving the Dream, Inc. (ATD) attracts, develops, and retains highly qualified and diverse individuals. ATD is committed to creating and maintaining a diverse work environment and is proud to be an equal opportunity employer. Employment policies and decisions at ATD are based upon merit, qualifications, performance, and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.

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  • Job Overview

    The Grants Accountant is responsible for management and oversight of the grant accounting for various private foundations, government,  and corporate grants.  The Grant Accountant is responsible for and pre-and post-award grants accounting and reconciliation, working with program staff to ensure compliance with funders’ administrative guidelines, timely receipt of revenue, accurate submission of financial reports, audit compliance, and orderly closure of projects. The Grants Accountant reports directly to the Controller.


    Duties and Responsibilities

     

    Grants and Financial Management (80%)

    • Responsible for the award and post-award fiscal grants management working with program staff to ensure ATD is in fiscal compliance with state, federal, and private grant reporting requirements.
    • Ensure processing of appropriate budget transfers, approval of grant expenditures, and budget modifications.
    • Manage the grant disbursement process and reconciliation of fund balance to the general ledger.
    • Performs activities to assist Controller and Accounting Manager with month-end, and year-end closing processes and preparation of required journal entries and financial statement preparation
    • Assist the Controller in the preparation of annual and grant budgets and grant reporting, including backup documentation.
    • Prepare required financial information necessary for the yearly audit.
    • Supports the grant billing process and works with AR to ensure invoices are processed timely.

    Reporting, Record Keeping and Compliance (15%)

    • Review all funder agreements to ensure proper revenue recognition, determine restrictions, and ensure compliance obligations are adhered to funder requirements.
    • Maintain filing system for grant & performance contracts, checks, correspondences, invoices, grant reconciliations and reports pertaining to each award.
    • Review, and prepare the regular and special internal accounting/financial analysis and required reports by the funders/programs.
    • Meet reporting deadlines, both internal and external, support program staff as necessary to maintain compliance.
    • Review grant spending reports with program managers regularly to assist with budget to actual analysis and to plan appropriately to ensure grant is spent appropriately.
    • Assure all reports, invoices and renewals are in compliance with schedules stipulated in the grant or contract awards.

    Technical Assistance (5%)

    • Responds to requests from Program Team Leads which may also include providing technical grant support to program staff.
    • Provides periodic training to managers and staff on the grants management process.
    • Develops grants management policies and procedures,  job-aids/resources to cross-train staff so they are better able to manage grant requirements.


    Skills/Qualifications/Experience

    • BA/BS preferred or an associate degree with five or more years of grants accounting experience, with a minimum of two years in a nonprofit or government setting required.
    • Proficient with Microsoft Excel and the ability to reconcile large transactional files (pivot tables and vlookup experience preferred).
    • Self-starter, very detail-oriented and possess the ability to work independently.
    • Excellent oral and written communication skills including the ability to write reports.
    • Ability to think critically about current processes and suggest improvements.
    • Customer-service oriented with exceptional interpersonal communication skills.
    • Ability to anticipate and proactively troubleshoot and problem-solve issues
    • Ability to manage multiple priorities simultaneously, be responsive, detail-oriented, resourceful, and meet deadlines.
    • MS Office Suite proficiency and experience with Netsuite financial system and Salesforce CRM a plus.


    Core Competencies

    • Collaboration: Demonstrates respect, humility, and willingness to collaborate when seeking to understand others and making decisions.
    • Disciplined Execution: Can break down big picture work goals into management tasks; has the foresight to anticipate potential roadblocks to ensure timely completion of tasks and projects.
    • Effective Communication: Ability to actively listen and thoughtfully question to create greater understanding and to offer insights that advance problem-solving.
    • Learning Orientation: Embraces challenges, new ideas, and different perspectives as an opportunity to learn; continually seeks out and applies new learning to activate change or improvements.
    • Systems Thinking:  Defines the system and one’s role in the system. Sees relationships and the dynamic elements of the holistic system and executes work accordingly. Influences the system and maps connections to ATD’s external landscape.
    • Change Agent:  Serves as an agent of change at a personal, team, and organizational level to pursue outcomes for students. Adapts as the environment changes, while managing associated risks.  Motivates staff, team, organization, and partners to activate the change needed to advance defined priorities.
    • Culturally Competent: Models appreciative inquiry to gain an understanding and awareness of others’ cultural identity and practices.  Creates safe and constructive forums for sharing diverse perspectives and opinions.
    • Emotional Intelligence: Demonstrates self-awareness and self-regulation and recognizes the impact of personal behavior on others.

     

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.


    Equal Opportunity Employer

    Achieving the Dream is committed to creating and maintaining a diverse work environment and is proud to be an equal opportunity employer. Employment policies and decisions at ATD are based upon merit, qualifications, performance, and business needs.  All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth, or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.

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  • Job Overview

    Reporting to the Executive Director of Marketing and Communications, the Project Manager position is responsible for continuously managing, monitoring, and streamlining the department’s processes and workflows in the execution of a marketing strategy that positions ATD as a thought leader, supports the successful engagement and retention of colleges’ in-Network services, ensures strong stewardship of philanthropic investments, and that promotes, enhances, and protects the organization’s brand. The Project Manager drives the planning, process, tracking, and communication alignment within the department, including vetting the intake and prioritization of projects so assets are delivered on time, within scope, and within budget.


    Duties and Responsibilities

    Traffic Management (70%)

    • This role serves as the lead point-of-contact for internal ATD teams requesting marketing and communications support and is responsible for managing Marcom workflows between ATD teams and the marketing and communications department.
    • Manages and reports out on the flow of projects from intake to delivery including creating timelines, tracking deliverables, and monitoring workloads and resources.
    • Responsible for the efficient delivery of services for marketing initiatives and activities for ATD’s brand. Including campaigns for print, web, social media, broadcast,  events, corporate responsibility programs and sponsorships, etc.
    • Lead and execute day-to-day marketing operation activities to ensure seamless execution and workflow management for department projects.
    • Drive team productivity by optimizing marketing processes and efficiently managing resources to balance workload.
    • Build master timelines for each project considering all phases, contingencies, and dependencies.
    • Manage all initiatives within project management software to make sure all tasks and projects are up to date daily and that all changes/updates are tracked within the system.
    • Recognize areas for improvement and facilitate change by building partnerships and strong relationships across the ATD organization.
    • Hold organizational teams accountable for delivering on project plans and remove daily blockers that interfere with project success factors.

    Vendor Relationship Management  (20%)

    • Manage external vendors and freelancers as necessary, and ensure they have the information and resources needed to complete assignments within agreed-upon timelines.
    • Coordinate with ATD project leads to provide progress updates on existing jobs and communicate any issues or anticipated problems.
    • Is responsible for quality assurance (QA) of all creative assets for content and brand continuity.
    • Manage final review and approval process.

    Other Responsibilities (10%)

    • Monitors and tracks department and program expenditures for marketing and communication contracted services.
    • Works closely with the accounting and contracts departments on invoicing, contract agreements, and amendments.
    • Perform other duties as assigned.

    Skills/Qualifications/Experience

    • Bachelor’s degree in Business, Marketing or related field required and 5 years of experience in project management or operations, preferably in an advertising agency, media, or marketing.
    • Experience working with creative teams (e.g., designers, copywriters, photographers, etc.) resulting in a strong understanding of asset development and the thinking and processes surrounding it.
    • Expertise with project management and CRM software and how to use it to drive transparency around goals, deliverables, and due dates (e.g., Wrike, Salesforce, Smartsheet, Air Table).
    • Excellent organizational, prioritization, and decision-making skills with the ability to work autonomously and take strong accountability and ownership of multiple customer-facing projects.
    • Ability to oversee department workflow, manage multiple projects and adapt to shifting deadlines and priorities.
    • Strong communication and problem-solving skills, with excellent attention to detail across all work.
    • Proven experience in managing the flow of creative projects, deliverables, deadlines, and resources.
    • Firm understanding of media plan, specifications, and standards of deliverables including print, digital, video, and social assets.
    • Deep knowledge of deliverables and specifications for marketing campaigns: video, social graphics, print, digital marketing.
    • Ability to demonstrate analytical and conceptual thought while developing a structured project plan.
    • Recognize areas for improvement and facilitate change by working with others across the organization so that the team is highly efficient, well organized, and has seamless project execution.
    • Proficient with Microsoft Office Suite or related software.

    Core Competencies

    • Collaboration: Demonstrates respect, humility, and willingness to collaborate when seeking to understand others and making decisions.
    • Disciplined Execution: Has the ability to break down big picture work goals into management tasks; has the foresight to anticipate potential roadblocks to ensure timely completion of tasks and projects.
    • Effective Communication: Ability to actively listen and thoughtfully question to create greater understanding and to offer insights that advance problem-solving.
    • Learning Orientation: Embraces challenges, new ideas and different perspectives as an opportunity to learn; continually seeks out and applies new learning to activate change or improvements.
    • Systems Thinking: Defines the system and one’s role in the system. Sees relationships and the dynamic elements of the holistic system and executes work accordingly. Influences the system and maps connections to ATD’s external landscape.
    • Change Agent: Serves as an agent of change at a personal, team, and organizational level to pursue outcomes for students. Adapts as the environment changes, while managing associated risks. Motivates staff, team, organization, and partners to activate the change needed to advance defined priorities.
    • Equity Mindset: Awareness of inequities that exist at multiple levels (personal, interpersonal, organizational, and systemic).    Understands and is committed to goals of equity; consistently brings an equity mindset to the organization’s work and workplace.
    • Emotional Intelligence: Demonstrates self-awareness and self-regulation and recognizes the impact of personal behavior on others.


    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.


    Equal Opportunity Employer

    Achieving the Dream is committed to creating and maintaining a diverse work environment and is proud to be an equal opportunity employer. Employment policies and decisions at ATD are based upon merit, qualifications, performance, and business needs.  All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.

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  • Overview

    Achieving the Dream is seeking a part-time Strategic Data and Technology Coach to strengthen our impact in the field. This individual assists colleges in building capacity in the development, analysis, and use of student performance outcomes, efficiency outcomes, and equity outcomes to inform improvement efforts, including the use of local and national data. This position supports colleges in building a culture of inquiry to answer critical questions about who attends college, and who succeeds both in and after college. To advance goals of socio-economic mobility and equity, the Strategic Data and Technology Coach guides colleges in disaggregating data to identify the barriers that prevent low-income, first-generation college goers, students of color, and other historically marginalized students from succeeding.

    This coach helps colleges develop evidence-based strategies to redesign and implement student-centered academic and student supports that improve student outcomes. This position provides opportunities to visit colleges, to be on the front lines of capacity building, and witness the transformative effect of ATD on our network colleges. This position also connects what is happening in the field to ATD’s data and technology strategy, identifies opportunities for integration with ATD’s overall strategic vision, and supports the development of thought leadership in student and institutional outcomes improvement. The Strategic Data & Technology Coach reports to the Chief Learning Officer. This will be a part time position. Please include a cover letter along with the resume to be considered for this position.


    Duties and Responsibilities

    Data and Technology Coaching (40%)

    Through a combination of on-campus and virtual site visits, engagement at learning events, and virtual support, provide culturally responsive, customized coaching to:

    • Guide colleges through data discovery using a combination of longitudinal data, snapshot data, quantitative data, qualitative data, and disaggregated data.
    • Assist colleges in understanding and supporting the whole student experience.
    • Build analytic maturity and a culture of inquiry using a combination of descriptive, diagnostic, predictive, and prescriptive analytics.
    • Support colleges in the identification of a set of actionable, leading measures of success on which to focus improvement efforts.
    • Facilitate data sessions to engage the broader college community in courageous conversations about performance, efficiency and equity outcomes, and barriers that prevent equitable outcomes for all students.
    • Advise colleges on how to best align and leverage the college's National Student Clearinghouse data, Post-Secondary Partnership data, Voluntary Framework of Accountability data, and data from other local, state, and national sources, including relevant labor market data to inform decision-making.
    • Connect colleges to relevant resources  and guide colleges in evaluation of efforts with an emphasis on continuous learning.
    • Foster a data culture of transparency, trust, and confidence.
    • Promote the essentials principles required to lead and sustain change.
    • Provide strategic assistance on the redesign and implementation of academic and student support redesign that includes leveraging technology to transform the student experience.
    • Support ATD's integrated student support fee-for-service engagements.
    • Engage in peer coaching to reflect on current practices; expand, refine, and build new skills; share ideas; teach one another; and solve challenges colleges are facing in the field.

    Postsecondary Data Partnership (PDP) Support (40%)

    • Serve as a mentor for the PDP Onboarding Course.
    • Contribute to content for the PDP Usage Course including use cases.
    • Facilitate webinars, workshops, trainings, and sessions at learning events on navigating the PDP dashboards, disaggregating data using an intersectional approach and equity sensemaking.
    • Mine the PDP analysis-ready files and contribute to research briefs.
    • Champion the use of the PDP internally, by ATD coaches and by partner organizations.

    Capacity Building (20%)

    • Support colleges in building institutional research capacity through the development of an effective data team and collaboration with information technology.
    • Work with colleges to address broad capacity building needs based on an assessment of institutional capacity and support the development of action plans that align with college priorities.
    • Provide deep strategic assistance to build data and technology capacity and a culture of inquiry and evidence.
    • Guide colleges in aligning capacity building efforts to support the college's efforts related to accreditation, structured pathways, and targeted interventions.
    • Recommend high quality capacity building resources aligned with the college's unique needs, budget limitations, and learning opportunities.
    • Facilitate World Cafes and other group engagement activities to involve stakeholders in moving from insight to action.


    Skills/Qualifications/Experience

    • Master’s degree in statistics, policy analysis, operations research, social sciences, data science, or related discipline; Ph.D. (preferred).
    • Minimum eight years of experience in data and analytics, with three to five years of practitioner experience at a postsecondary institution in institutional research, information technology, applied research, and/or institutional effectiveness,  and program or grant evaluation experience.
    • Experience as a consultant, coach, or facilitator.
    • Experience in both quantitative and qualitative research methods.
    • Must be able to communicate effectively, both orally and in writing, with a variety of groups including technical, professional, and executive audiences; ability to distill complex findings and concepts into key data-points, and effective data visualizations and narratives.
    • Ability to work productively in both team and independent settings.
    • Exceptional customer service skills and professional demeanor with high emotional intelligence
    • Must be self-motivated and disciplined, with capacity to be highly productive working under pressure and within time constraints.
    • Flexibility and a tolerance for ambiguity; must be able to manage and champion change effectively
    • Commitment to the equity and diversity values and mission of ATD.


    Competencies

    • Systems Thinking: Defines the system and one’s role in the system. Sees relationships and the dynamic elements of the holistic system and executes work accordingly. Influences the said system. Maps connections to ATD’s external landscape
    • Learning Orientation: Embraces challenges, new ideas, and different perspectives as an opportunity to learn. Teaches others to foster learning
    • Change Agent: Serves as an agent of change at a personal, team, and organizational level to pursue outcomes for students. Adapts as the environment changes, while managing associated risks. Motivates staff, team, organization, and partners to activate the change needed to advance defined priorities.
    • Collaboration: Acts as a team player who is responsive to others’ priorities, processes, and roles. Demonstrates willingness to collaborate, respect, and humility when seeking to understand others and making decisions. Strives to break down silos across programs and levels.
    • Disciplined Execution: Demonstrated ability to manage work processes effectively and efficiently to deliver high-volume, high-quality work.
    • Effective Communication: Ability to actively listen and thoughtfully question to create greater understanding and offer insights that advance problem-solving.
    • Emotional Intelligence: Demonstrates self-awareness and self-regulation and recognizes impact of personal behavior on others.


    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this position.


    Equal Opportunity Employer

    Achieving the Dream, Inc. (ATD) attracts, develops, and retains highly qualified and diverse individuals. ATD is committed to creating and maintaining a diverse work environment and is proud to be an equal opportunity employer. Employment policies and decisions at ATD are based upon merit, qualifications, performance, and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including                       pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally- protected genetic information, marital status, veteran status, or sexual orientation.

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