Policy Reform

The College revised a number of policies and practices in 2016-2017 toward the aim of removing barriers to student success.

Staggered Registration: The Advising and LifeMap team played an integral role in the implementation and launch of a successful staggered registration model for returning students. Student Affairs staff successfully collaborated with faculty and staff from across the College to develop a new model for our New Student Orientation program. A schedule of open spaces for students to study on campus was also developed in collaboration with Student Government.

Improvements to Online Registration: Advising has worked with Academic Records and Enrollment Systems to ensure that course prerequisites and rules related to online registration are in place and functioning properly to allow the maximum number of students to utilize the online registration process. Advising works with all newly accepted students to teach them how to utilize the online registration process beginning with their first registration at the College at our mandatory Advising & Registration Sessions.

Non-course Equivalencies: Advising and Academic Records staff also enter non-course equivalencies into Ellucian to serve as preliminary prerequisite evaluations for students who have not yet submitted an official transcript as well as for non-matriculated students (transfer evaluations are not conducted for non-matriculated students). In the past these students were unable to register online; they needed to take paper registration forms to our Academic Records office and experienced difficulties with our online automated wait listing system. Without this approval in the system, many students were blocked from accepted seats on waitlisted courses that had opened up for enrollment.

Master Schedule Process: The College is working toward a master schedule process that begins early and is more student-centered. For the past three cycles, the College has begun this process as soon as the academic semester has begun, clearly communicating a production schedule with firm deadlines and deliverables. We were able to make our fall 2016 and spring and summer 2017 schedules available online and in student planning two weeks before the start of online registration. Previously, the schedule was viewable on the day or possibly the day before registration began. Having the actual schedule available allows students to pre-plan their schedule using the calendar feature prior to the registration cycle and then just push the registration button when online registration goes live.

Early FAFSA Processing: Financial Aid launched early FAFSA processing. The department has received FAFSA paperwork for thousands of students earlier than ever. FAFSA processing can start as early as October 1. Students are able to use their prior year information. Moving from the old date of January 1 has resulted in an increase of early FAFSA completion.

Student Payment Plans: Student Payment launched a new e-commerce and payment plan. The new payment plan now offers bi-weekly, in addition to monthly, payments for students.

Probation and Suspension Policy: Launched in spring 2016 with an analysis of data on outcomes for students on probation, the probation and suspension policy is currently being revised to ensure a consistent and fair process that is grounded in the data and focused on supporting student success.

Add/Drop Policy: In response to student concerns about the lack of clarity of the College’s Add/Drop Policy, the Policy was simplified in spring 2016 to allow schedule adjustments for any class during a schedule adjustment period beginning on Tuesday of the first week of class and ending at midnight on the Monday of the second week. This policy gives students more flexibility to adjust their schedules as needed during the first week of classes.

Implementation of August Graduation: The College implemented an August graduation in 2016 to prevent delays in degree completion that can impact transfer, employment prospects and salary. Between June 1 and August 31, 2016, 257 credentials (89 AA degrees, 72 AS degrees, and 96 certificates).were awarded to 248 summer completers who in the past would have had to wait to apply for our winter graduation and would not have been invited to participate in a commencement ceremony until the following spring.

ID 16944

To contact this college about this intervention, take note of the ID above, ID #16944, and then fill out the intervention contact request form

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